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Why Invoice?

Digital invoice process with invoices, approvals, due dates, and reporting

Invoice is the central workspace for processing supplier and customer invoices in centraQuest. It connects invoice intake, review, approval, accounting control, reporting, and ERP handover in one traceable process.

The main value is transparency. Users see which invoices are assigned to them, which documents are due or overdue, and where an invoice currently stands in the workflow. Finance and controlling teams get a clearer view of open amounts, payment dates, blocked cases, and missing actions.

Invoice supports both daily work and process control. Users can check invoices, correct extracted data, complete accounting assignments, approve documents, add comments, and follow up on open issues. Notifications and reports help responsible users react before payment deadlines are missed.

For organizations, Invoice reduces manual coordination across e-mail, file shares, paper trays, and spreadsheets. Invoices remain connected with their documents, metadata, responsibilities, workflow history, and audit trail. This improves substitution, support, auditability, and collaboration between departments.

In short: Invoice does not only archive invoices. It actively controls who needs to do what, which invoices are critical, and which steps are still open.

Value by Audience​

Finance and Accounting​

  • AI-assisted extraction and routing of invoices
  • automatic forwarding to purchasers, reviewers, or approvers
  • review and approval workflows with a four-eyes principle
  • duplicate checks based on relevant invoice data
  • overview of invoices, amounts, due dates, and status
  • integrations with ERP and accounting systems such as Abacus or HiSoft

Employees and Departments​

  • simple review and accounting assignment, also for non-accounting users
  • access to relevant invoices without direct ERP access
  • work from office, home office, or mobile environments
  • substitution rules during absences
  • personal e-mail reports for open tasks

Archive and Traceability​

  • central and structured invoice storage
  • fewer lost invoices caused by e-mail or paper handovers
  • navigation through archive and process structures
  • audit-safe document history
  • foundation for further document-centric processes such as HR files, contract management, or e-mail archiving

IT and Organization​

  • fast implementation and configurable extension points
  • operation on-premises, in hybrid environments, or in a Swiss cloud
  • reusable platform for several document workflows
  • compliant archiving and traceable business processes